Preble County Commissioners

April 24, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

2.33 minutes – 598 KB

File 2

CVB QUARTERLY MEETING

Listen to the audio

Jean Bussell – Presents.

Abby Noland – Preble County Chamber representative.

Jeff Sewert – Lewisburg Chamber representative.

5 Minute mark   Changed banking establishments

5.5 Minute mark   Confirmed that they are subject to state audit every two years. Audit will be bid by state.

6.5 Minute mark    New banner used at Expo

Contracted with two entities to distribute brochures around the state. Tri State Ad rack – covered bridge brochure and possibly the guide book (Visitors Guide).  Also the contractor for the Ohio Department of Transportation's Travel Information Centers.

Patty Wagner visited a CVB meeting.

Preble County Chamber President Matt Owen also visited.

13 Minute mark   Financial report:  Joined Ohio Association of CVBs, Statutory Agent fees, Updating of web domain registration, Register Herald for printing the banner. Set aside the $5,000 that the County Commission donated in a savings account at Eaton National Bank to pay for the audit.

14.2 Minute mark   IRS turned down claim as a 501c3 a charitable organization. Will have to go with 501c6.

15.2 Minute mark   Had a great conversation last week with Hueston Woods CVB. Jean, Jeff & Jane Lightner attended their board meeting. Joint plans for Preble County Fair & Pork Festival. "We also talked about their involvement in some of the other county wide events and ahm it's obvious that they are really focused on the Park and the Lodge and that is really their priority."

Participating in a May 16 event in Richmond by the Wayne County CVB. A regional tourism conference.

16.5 Minute mark   Need to fill vacancies on the CVB board. If you are interested contact: jeanbussell@gmail.com

17 Minute mark   Request money to hire a person or contracting with someone to provide staffing support.

19 Minute mark   Denise on free listings available with Ohio tourism. This sounds like a great idea.

20  Minute mark   Discussion on adding a staff person and advertising. Guest Quest and others mentioned.

June 5 – 7 Covered Bridge Conference in Dayton.

24 Minute mark   David Wesler asks how many hours a week Jean would like a staff person to work. She mentions two needs – administrative assistance and another developing materials and networking in the community. Fuzzy on need.

25.5 Minute mark   Question on printing more guide books $2,800 – $3,000 to print more but Jean can't remember the quantity. Including restaurants would increase cost. I'll add that the current guide book does not have the Apple Fest included in the event section.   

David Wesler – Guide book did not have only Preble County businesses (Back cover was a Vandalia business).

Jean Bussell – But that was the only outside the county ad….It's impossible to get everybody…You can't make somebody buy an ad.

David Wesler – Do you have some of these over at the Wayne County CVB?

Jean Bussell – Very interesting question. When I visited with Mary Walker I gave her copies of it and the covered bridge brochure… She said we can't put them on display because we are a state funded agency. This has been a known issue for years.  But we will put them behind the counter because we do have people come here because we do have people come here right on the edge of the state of Ohio and ask for things to do over in Ohio.  

34 minute mark on cd  

31.3 minutes – 7.2 MB

File 3

Between meeting noise as a discussion can barely be heard out of chambers.

Preparation for Stateline presentation can be heard.

37 Minute mark   Rick Van Winkle comes in room.

Those in attendance from the New Paris/Jefferson Township area:

Rick Van Winkle – Mayor of New Paris

Rick Spahr – Jefferson Township Trustee

Bob Smith – Property owner

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Wanda Smith – Bob's wife and property owner

Jeff Parker – National Trail Schools

Kerry Borger – National Trail Schools

Bill Sweet – Jefferson Township Trustee

Jim McKee – New Paris.

________________________________________________________________________

38.5 Minute mark   Dave Wesler – Anybody else coming from the Village?  File 3A This audio file has a lot of noise.  

Rick Van Winkle – I haven't shared a lot of this information on this thing with anyone.

________________________________________________________________________

Mostly background noise and discussions.

43 Minute mark    David Wesler – Any additional items at this time Connie?

Connie – I do have Resolution 302. Amending the zoning code. Wind projects.

46 Minute mark  Resolution 306 clarification and requirements for health insurance…

Mostly background noise and multiple discussions.

53 Minute mark  Shawnda Combs in chambers.

53.5 minute mark on cd  

19.3 minutes – 4.46B

File 4

STATELINE DEVELOPMENT DISTRICT PRESENTATION

Dave Wesler welcomes everyone.

54.5 Minute mark   Shawnda Combs begins. (Shawnda has a cold).

Listen to the audio

1 hr. 54 minute mark on cd  

1hr. .31 minutes – 13.8 MB

File 5

After meeting discussion and back ground noise.

1 hr.  59.75 minute mark on cd  

5.45 minutes – 1.31 MB

File 6

Connie – I need to go into EXECUTIVE SESSION a couple of times.

Waiting on Eddie Mowen to leave.

EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A COUNTY EMPLOYEE

Exit with no action taken.

2 hr. 1 Minute mark   Connie – Another agreement… Article 5 regarding $1,000,000 coverage. County Engineer. Motion

2 hr. 4.25 Minute mark   A Mr. Tom Yeger with Southwest Regional Water District – new General Manager. Developing a plan for next 30 years for southern Preble County. Would like a meeting. Will meet in May.

2 hr. 6.5 Minute mark   Connie received information from CORSA – David Brooks on invoicing county engineers for program costs. Mentions previous conversation with Kyle Cross. This is CORSA's interpretation. David Wesler talked to Larry Long about Kyle's claim that the county should reimburse his department for some 1/3 of office costs. According to Dave Wesler most County Commissions do not do that – Larry Long said no not at all. Preble County Engineer has certificated un-appropriated money of $391,000.

2 hr. 13 Minute mark   Discussion on insurance coverage.

2 hr. 18.5 Minute mark   Discussion on ORC 315.12 however 315.11 which entails the cost of office tools, books, blanks, office equipment and stationary are a General Fund expense as specified in that section of the law.

Extended discussion on what to bill the Preble County Engineer.   

2 hr. 32 Minute mark   Discussion on expense for Sheriff's Office currently being absorbed by General Fund.   

2 hr.  35.5 minute mark on cd  

41.32 minutes – 9.5 MB

File 7

ADJOURN

2 hr. 37.25 minute mark on cd  

1.44 minutes – 408 KB