Preble County, Ohio

County Commissioners

June 22, 2011

Three Commissioners in attendance

File 1

1.5 Minute mark    Commissioner Stonecash – What did you do to the guy on the Board of Revisions? Asking Brenda White.

Commissioner Day – ..on Woodside Drive, I just read that email.

Commissioner Stonecash – David wasn't there for the first one was he? I am going to have to reprimand him.

Commissioner Day – Why wasn't he there?

Brenda White – He wasn't there for any of them.

Commissioner Day – Ha?

Brenda White – He wasn't there for any of them.

Commissioner Day – Oh really?

Commissioner Stonecash – He hasn't been there for any of them?

Commissioner Day – Ha. That is his responsibility.

3.25 Minute mark    Commissioner Wesler (enters room) – "Hi Brenda. Hi guys, sorry I was on the"

End 3.42 minute mark on CD – 870 KB

File 2

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

5.75 minute mark on cd  

2.09 minutes – 504KB

File 3

INVESTMENT ADVISORY BOARD

Brenda White

No where to put money that earns a good return.

11 minute mark on cd  

5.15 minutes – 1.2 MB

File 4

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. # 374-11-151

RE: AUTH. EXPEND. – $6,981.30 FOR PURCHASE OF TEN (10) HONEYWELL 4-GAS DETECTORS – EMA

B. CONSIDER APPROVAL OF RES. #375-11-151

RE: AUTH. EXPEND. – $10,445.00 FOR PURCHASE OF TEN (10) MOTOROLA PORTABLE RADIOS – EMA

C. CONSIDER APPROVAL OF RES. #376-11-151

RE: AUTH. EXPEND. – $12,427.00 FOR PURCHASE OF SEVENTEEN (17) KENWOOD PORTABLE RADIOS – EMA

D. CONSIDER APPROVAL OF RES. #377-11-151

RE: AUTH. EXPEND. – $4,171.85 FOR PURCHASE OF THREE (3) PORTABLE DECONTAMINATION SHOWERS – EMA

E. CONSIDER APPROVAL OF RES. #378-11-151

RE: TRANSFER OF FUNDS – VARIOUS FUNDS 13.25 Minute mark Goose Creek Crossing  

F. CONSIDER APPROVAL OF RES. #379-11-151

RE: SUPPLE. APPROP. – CERTIFICATE OF TITLE ($19,806.00); DRETAC – TREASURER ($5,000.00)

G. CONSIDER APPROVAL OF RES. #380-11-151

RE: AUTH. EXPEND. – $3,524.95 FOR REPAIR OF CRUISER – SHERIFF Deer hit.

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM JOB AND FAMILY SERVICES

RE: CSEA DEPOSITORY ACCOUNT BANK RECONCILIATION – MAY 2011

B. NOTE RECEIPT OF REPORT FROM THE PREBLE CO. HEALTH DISTRICT

RE: LANDFILL & SCRAP TIRE COLLECTION FACILITY INSPECTION REPORT

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO UNICE SMITH, CHIEF, LOCAL GOVERNMENT SERVICES

RE: 2010 GAAP FINANCIAL STATEMENTS – 30 DAY EXTENSION

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING SIX (6) LETTERS TO STATE BUDGET CONFERENCE COMMITTEE MEMBERS

RE: STATE BUDGET  Letters read into record and refer to LGF

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: JOB CENTER OFFICE ASSISTANT DUTIES AGREEMENT W/ CANDACE BUNDY EXTEND AGREEMENT & INCREASE AMOUNT TO $7,254.00 – JFS

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: JOB CENTER OFFICE ASSISTANT DUTIES AGREEMENT W/ TIFFANY HARRIS – EXTEND AGREEMENT & INCREASE AMOUNT TO $7,254.00 – JFS

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ADMINISTRATIVE AGENT AGREEMENT W/ JFS – FCFC

22.50 Minute mark    Signings

28.25 minute mark on cd  

17.15 minutes – 3.95 MB

File 5

MARTY VOTEL & BRENDA MILLER – FY12 VICTIM WITNESS

38.5 minute mark on cd  

10.15 minutes – 2.34 MB

File 6

38.9 Minute mark   Connie – I have resolution 381 appointing Dr. Mark Vosler as acting Coroner for Preble County, Ohio.

Resolution 382 – travel request for Board of Preble County Commissioners and Shawnda Combs for ODOD meeting in Columbus, Ohio on June 23. Leaving at 8:00.

40.5 Minute mark   Connie passing out letter from Lakengren. John Jones comes in room. June 26 letter mentioned.

41.75 Minute mark  *** Commissioner Stonecash – I'm not going to say it on record, I'll wait until latter.

INTERMITTENT SERVICE WORKER II INTERVIEWS

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Exit no action taken and John Jones present.

Discussion on Fairgrounds.

47.5 Minute mark   Leachate discussion. Start hauling to Lakengren at any time. $5000 a month savings.

Hoping to start pumping next Spring.

52.25 Minute mark   EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Bruce Allison  sp? & John Jones present.

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Exit

56.25 Minute mark  Commissioner Wesler requests that they go to Chris Washington's office. Previously mentioned thanking him for the $19,806.00 from Certificate of Title.

56.5 minute mark on cd  

18 minutes – 4.12 MB

File 7

Office noise as Commissioners visit Chris Washington.

1 hr. 15 minute mark on cd  

18.3 minutes – 4.23 MB

File 8

1 hr. 16.5 Minute mark   Commissioner Day – Where did David go?

1 hr. 17.75 Minute mark   EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Clifford Smith & John Jones present

Exit

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Exit no action taken.

1 hr. 24.5 Minute mark   Commissioner Day – Connie, you want to see if you can find David.

David back in chambers

1 hr. 26.75 Minute mark   BID OPENING – CDBG ELDORADO WWTP ALTERATIONS PHASE 1 – CONTRACT B   

Bid openings

1 hr. 33.25 minute mark on cd  

18.16 minutes – 4.18 MB

File 9

Connie – National Trail High School Cafetorium reserved July 11, 6:00 pm – 9:00 pm. Commission Goose Creek PR event for JRS grant. Connie will make a visit. Event to start at 6:30.

Contract with National Trail for Goose Creek Informational meeting.

1 hr. 35.75 Minute mark   Note receipt of the executed grant Ohio Department of Rehab and Corrections for Common Pleas Court jail diversion grant agreement.

Note receipt of a letter from Juvenile Task. Jessica Carr sp? as part time office clerk at $8 per hour.

Connie – at this point I have nothing further.

1 hr. 37.75 Minute mark  Commissioner Wesler – I got a call from Dr. Wright (OSU EXTENSION)this morning and he has made contact with the 4H development person in ahh Montgomery County and he making sure that Pat knows if she needs help and assistance from this person to help her guidance in our county that she has been more than gracious in Montgomery County to say that she would be glad to come over and help. So Dr. Wright is going to be making that more known to Pat and I am sure that will help.

Commissioner Stonecash – That should have been automatic…. Pat goes out no help comes in.

They function less, deeprootsmag.org purchase cheap viagra causing medical problems.

Commissioner Wesler on county trustee association June 30. All three commissioners scheduled to attend.

Commissioner Stonecash – That same evening there is also a Toast of the Town…

RECESS FOR LUNCH

1 hr. 39.75 minute mark on cd  

6.31 minutes – 1.49 MB

File 10

Hey this time they came back

MELISSA WALLACE – HEALTH DEPARTMENT FACILITY & PREMISES

Opens with short discussion involving Israel Township and ordinance on junk cars.

Commissioner Stonecash mentions he was there (Israel Township) a month ago. I can confirm that Bob was at the May meeting.

1 hr. 41.25 Minute mark   Discussion on parking lot crack and sealing. County responsibility or Health Department responsibility. Melissa went back through minutes. Health Department has no money for it.

Large expense on phone system with 10 trunks coming in. Previously about $4,000 a year while out at new building the cost has risen to $17,000.

1 hr. 54 minute mark on cd  

14.16 minutes – 3.26 MB

File 11

AFTER MEETING COMMENTS ON HEALTH DEPARTMENT FACILITY & PREMISES

Commissioner Day – So ahh I guess my question is; we're responsible to supply them the facility correct?

Commissioner Wesler – Yeah but there is a budget though out there ahh phasing out the obligation to provide the space, the building and utilities.

Commissioner Day – I understand that…. it's our property are obligated to maintain it?

Commissioner Wesler – What about the Fairgrounds then?

Commissioner Day – The Fairgrounds the Ag Society is the we gave the authority to operate the facility and manage it.

Commissioner Wesler – Well I believe that is what Bob is sayin that we probably said that it was implied back when we built that building for them. Or when they took over that building.

Commissioner Stonecash – Have we generated any revenue, any rental income from that facility?

Commissioner Day – So you're saying that the agreement was that they would maintain the facility?

Commissioner Stonecash – That is my understanding. That happened 10 years, they been out there 10 years?

Commissioner Wesler – No about eight.

Connie -Yeah

Continued discussion, please take the time to listen.

2 hr. 7.75 minute mark on cd  

13.48 minutes – 3.16 MB

File 12

MAINTENANCE WORKER II INTERVIEWS

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Chris Harper present

Exit no action taken.

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Bruce Allison present

Exit

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Chad Michael present

Exit

Golf discussion between Chris Harper and Bob Stonecash.

2 hr.  18.75 Minute mark   EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Jimmy Kreitzer sp?

Exit

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Exit

2 hr. 21.5 minute mark on cd  

13.45 minutes – 3.15 MB

File 13

Connie – Kim was wanting to come in and talk about CDBG real quick.

2 hr.  23 Minute mark   Kim explains additional $9,000 to be split between West Alex and New Paris, $6,000 to West Alex project, remainder to New Paris which would bring them up to $41,000.

2 hr.  27 Minute mark   Need fair housing update. Would like to have someone come in and have them do it. Cost could be $3,500.

2 hr. 29.75 minute mark on cd  

8.15 minutes – 1.88 MB

File 14

Between meeting small talk.

2 hr.  34.5  Minute mark   Discussion upcoming Goose Creek meeting at National Trail and Farm Bureau meeting scheduled earlier the same night.

Commissioner Stonecash – ….Your recommendation from your Farm Bureau buddy was that they not have it in the same room we are.

Commissioner Wesler – That's right we're not, they're not. No we are in a separate room, we want to be in the gymnasium but they are redoing the floor so the cafetorium which they are having so. The cafetorium if I am thinking which is the right terms here has the is similar to Eaton where they have the stage you know three four foot stage. If we have to have it the National Trail cafeteria at the high school it is just a flat area and not as big as the Cafetorium.

Commissioner Stonecash – Oh they got both

Commissioner Wesler – They got both. The cafetorium is for the elementary school.

Commissioner Stonecash – I gottcha.

Commissioner Day – Is David preparing the information for that?

Commissioner Stonecash – Yeah I think so. He is getting all of the speakers lined up. He's got everybody coming that will be necessary I think.

Commissioner Day – That's fine, I mean

Further discussion and worth a listen

2 hr.  34.5  Minute mark  Commissioner Stonecash – ..people that don't get it are people that want to keep Preble County from progressing, at whatever cost it is. They are not interested in anybody's agenda but their own.This is going to bring great things for Preble County.

Commissioner Day – You know there is much to offer out there…. speaking about the Garber farm house north of Lewisburg.

2 hr. 42 minute mark on cd  

12.17 minutes – 2.81 MB

File 15

Office noise.

3 hr. 18 minute mark on cd  

36 minutes – 8.23 MB

File 16

Connie – Did you want to look at the

Commissioner Stonecash – Are we on record?

Connie – Yes

Commissioner Stonecash – Ok

Commissioner Wesler – Ok the recommendations have been sent down to us. So I have ahhm two letters that we need to move on. I'll start with the first one that we did this morning. Effective June 27, Mr. Loren Brown has been hired….. $11.31 per hour.

The next is the new hire effective July 11, Mr. Bruce Allison has been hired…. $9.39 per hour.

3 hr.  22.25  Minute mark   Commissioner Stonecash – I'd like to go into Executive Session to discuss possible employment of a county employee.

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Exit

Commissioner Wesler – And Bob?

Commissioner Stonecash – I'd like to take a minute here and talk about hiring a ahh an assistant in the Economic Development Department for the purpose of assisting with duties there and ahh working possibly in the visitors bureau to promote to help promote Preble County and that be 24 hours a week. And just perform the duties that Shawnda has since October 4th of last year she has done a bang-up job of promoting Preble County. In all parts of the county. Saturday night was a good example of her planning and work ethic and she does at this point need help. And I would propose that we post for additional help over there for 24 hrs. a week.

Commissioner Wesler – I would agree with that.

Commissioner Stonecash – put that as a motion and then you can discuss it. Do you want it in a motion so we can discuss it? I think it would be appropriate probably.

Commissioner Day – However you want to do it.

Commissioner Wesler – I think you are saying you agree then?

Commissioner Day – Well I guess the main purpose of this person would be toward the convention and tourism portion of economic development. I understand that they would be there to assist Shawnda but the main focus of this person would be the commission and tourism however you want to state that.  

Commissioner Wesler – Attracting more visitors, travelers and visitors

Commissioner Day – Right, similar to the event that was held over the weekend. Promoting whatever we have here in the county as far as the Fair and the Pork Festival and all the local Black Walnut, Oktoberfest those type of things. So that would be the focal point for this person.

Commissioner Stonecash – Right and Shawnda has worked closely with the Fairfield Inn on Rt. 40 near New Paris. And she has also worked closely with Hueston Woods and they value what she has done so far in promoting their businesses. They both came up with packages to help promote this Bike, Bridges and Blues event. So she is already doing that but she needs some help.

Commissioner Wesler – I am just going to say that things have blossomed since she started over there and she's got more contacts, more people to call, more businesses to see and she is getting busier all the time. There is a lot of potential still here in Preble County and we have just hit the tip of the iceberg. So this will help get her the some assistance that she needs. So.

Commissioner Stonecash – Yeah and I say she promoted with those two hotels and any hotel that didn't participate in Preble County is not because they weren't given the opportunity.

Connie – So Bob would you like to note receipt of and approve a help wanted ad for an economic development clerk typist? For 24 hours per week?

Commissioner Stonecash – I would make that motion to note receipt of and post

Connie – Help wanted ad.

Commissioner Day – And I would second that.

Commissioner Wesler – Ok Connie will you please call the roll.

Motion passes 3 – 0

Commissioner Day – And part of that to establish office hours so we could have someone, a body there. So that when people try to contact that office they talk to a person.

Commissioner Wesler – Oh yeah that is good.

Connie – Ok, one last thing. Kim has prepared her RFP for the analyze of impediments to fair housing. So we need to note receipt and approve the RFQ/RFP

Passes 3 – 0.

Commissioner Stonecash wishes Commissioner Wesler a happy vacation (headed to Orlando).

ADJOURN

3 hr. 29 minute mark on cd  

11.04 minutes – 2.53 MB

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