Preble County, Ohio

County Commissioners

August 15, 2011

Two Commissioners in attendance

Commissioner Stonecash absent

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE AUGUST 8TH REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

End 3.18 minute mark on CD – 744 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #473-11-152

RE: AUTH. PAYMENT – RECYCLING ($250.00); SHERIFF ($736.01; $796.94; $282.57); ENGINEER ($2,001.00)

B. CONSIDER APPROVAL OF RES. #475-11-152

RE: TRANSFER OF FUNDS – HOME CHIP

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM JOB AND FAMILY SERVICES

RE: CSEA DEPOSITORY ACCOUNT BANK RECONCILIATION – JULY 2011

B. NOTE RECEIPT OF A LETTER FROM JUDGE DUES

RE: CHRISTINA WEBER HOURS REDUCED TO (32) HOURS PER WEEK – PROBATE COURT

C. NOTE RECEIPT OF & CONSIDER ADOPTION BY SIGNING THE REVISED PERSONNEL POLICY AND PROCEDURES MANUAL

D. NOTE RECEIPT OF & CONSIDER ADOPTION BY SIGNING THE REVISED EMPLOYEE HANDBOOK

TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #474-11-152 – JOE RENNER – 911 FUND Cost not to exceed $735

B. RES. #476-11-152 – COMMISSIONER CHRIS DAY  Cost not to exceed $90 CORSA meeting in Columbus.

Commissioner Wesler – Connie just handed this to me from Chris Washington Clerk of Courts. We need to note receipt of this letter. Employment of Donna sp? was terminated August 12. Information to be forwarded in close session.

12.25 Minute mark   Commissioner Day – I did attend a CORSA meeting Friday and it appears some counties are doing some combining of some ahh children's service or looking into the possibility. Ross, Vinton and one other county are looking to go to a regional department. Council of Government mentioned.

After meeting conversation and paper signing. Extended paper signings up to about the 19.5 minute mark.

23.5  Minute mark   Shawnda Combs comes in chambers. Commissioner Wesler asks if she has heard anything about Dr. —–.

Commissioner Day – Last, I heard this morning, he had a blood clot in the brain, they had to go in and remove it.

25 minute mark on cd  

21.45 minutes – 4.98 MB

File 3

SHAWNDA COMBS – ECONOMIC DEVELOPMENT UPDATE

25.5  Minute mark   Meeting begins with Project Dues. Revolving loan fund.

Project Sam – First unit is going to be installed at Pleasant Run. Grant from Dayton Development Coalition mentioned and a website.

28  Minute mark   Project Tool – Chosen as one of three entrepreneurs to show their invention up at St. Mary's Lake. Grain processing mentioned. Launched their website last Monday.

Project ? we made preliminary site location decision list. Company takes animal waste and makes fuel pellets or fuel logs. Shawnda contacted B.J over at water and sewer apparently did not have much info to give her. Shawnda looked at Farm Bureau website but still could not find what she wanted.

30.5  Minute mark   Project Junk. Continued to meet with John about scrap operation. Needs business plan. Shawnda toured two Camden facilities on Friday.

31.6 Minute mark   Project Move – mentioned in April. She worked with them in Butler County. They had looked at a site up north. Toured two buildings and answered work force questions. Log home facility mentioned as a perfect fit.

32.8 Minute mark   Retention visits.

Met with ??? Tool – twice

Eaton Computer

Birchwood Genetics.

Silfex

Henny Penny

Project Crash – There has been an uptick with that business. With help of Job Center they hired 60 temporary employees.

Project Tif or Tip? – construction company mentioned. Shawnda was wanting them to use one person as a contact and they called and will use her. People attending a meeting held at SILFEX on creation of a manufacturing workforce training facility in the county Good idea. Company mentioned as not typically seen in the community

Inventory

She added a 292 acre site on Rt. 127 near Wal Mart into inventory.

Also a 230,000 sq. ft.

Miranda Homes facility has an active rail spur.

35.6 Minute mark  Website doing good and mentioned as being up one country. Officially nailed 30 countries.

36.5 Minute mark   Workforce Development

Created a PowerPoint Presentation that they will be taking in front of employers. To get buy in from the employers and the community to support the program.

37 Minute mark   Mentions Project Moo? as being happy that they are taking on work force issues.

Grant being pursued.

38.5 Minute mark  Attraction Committee

Need for Countywide Master Development Plan.

Back burner, focusing on revolving loan fund.  CBG mentioned as already being one.

Shawnda mentions one needed that can be used quickly to pursue USDA grants.

40 Minute mark   The Partnership

We had a meeting last month at Lakengren. Goose Creek presentation given (same as the one at Trail). Everybody was on board and understood the projects scope.

Attended a couple Dayton Coalition meetings. Jobs Ohio contact

Talked to Kristy Tanner specifically about certified sites.

41.8  Minute mark  Attended a Business First meeting with Joe Ferriell.

42.5  Minute mark   Met with Monroe Township to make sure they understood what a JEDD and TIF are. Get their input on why they wanted to pursue one up there.

Lewisburg and West Alexandria mentioned

44  Minute mark    Something mumbled about transient tax. This may have to do with the non-profit down by Camden.

Met with James May on real estate issues.

The pills ought to be put respitecaresa.org purchase cheap cialis away at room temperature 77f (25c) in a dull, firmly fixed compartment, far from hotness and dampness.

Toured two Camden facilities. One mentioned as having severe issues.

45.3  Minute mark    Met with Mary Bullen to talk about the Camden Rd. facility in relation to the manufactures work force training grant. "If we can get into an existing building and not have the burden of a building on top of trying to acquire the machine equipment."

Met with CAP to discuss their transportation study.

Met with HIT.

46.4 Minute mark   Interviewed candidate for part time position.

Goose Creek mentioned.

47.5 Minute mark    Fairfield Inn came down and talked to me. They are very pleased to see all the marketing and things that we have done online. They want to get more involved in the community. Blow-up castle mentioned that they could have at events for kids so the community can learn that Fairfield Inn is in Preble County.

48.1 Minute mark  Car Show mentioned as being marketed on Ohio Traveler.

Shawnda – That is pretty much it.

Cricket problem in office solved.

Commissioner Wesler mentions she is doing a good job. Mentioned zoning issue up on Rt. 40.

Meeting ends about the 52 minute mark.

53.5 minute mark on cd  

29  minutes – 6.63 MB

File 4

PREBLE COUNTY BUDGET COMMISSION

Mindy Robbins, Marty Votel and Brenda White.

57.5 Minute mark    Meeting starts.

Mindy Robbins starts.

In July:

Sales tax receipts exceeded estimate by almost 4%.  My opinion is that this gain is more reflective of inflationary pressures on pricing than an uptick in the Preble County economy.

LGF exceeded estimates by $10,032.

Interest receipts were below the estimate.

The one mill conveyance fee totaled $6,337.90

59.75 Minute mark    Mindy – "In a year to date the general fund revenues are above estimates by 7.46% and the expenditures are below the estimates by 2.51%."

Receipts are lower by over $182,000 compared to 2010 due to large sales tax refund in June of 2010.

Expenditures are higher than 2010 by over $89,000. That is as a result of salaries increases, health insurance premium increases, unemployment charges.

1 hr. 1.5 Minute mark   August 1, 2011 cash balance $2,310,618.76

Cash balance August 12, 2011 – $3,105,463.52

This was due to the real estate tax came in at $831,663 and is close to what was received in August of 2010.

For comparison a check of the August 16, 2010 meeting shows that Preble County now far exceeds the amount in the general fund at a similar time in 2010 and 2009.

>>> Cash balance August 12, 2011 – $3,105,463.52

>>> Cash balance August 16, 2011 – $2,425,840.62

>>> Cash balance August 21, 2009 – $1,677,598.53

LGF expected to be $44,000 for August. Has exceeded estimate for you to date by $43,680.53.  LGF will start declining this month.

1 hr. 6 Minute mark  Commissioner Wesler – People see that ??? cash balance and say we've got a lot in the bank but really if you uhmm if you from now on it will be going down the rest of the year. The expenditures will be exceeding the revenues. And as we have stated before and Chris and I heard at our last year's conference, I believe it was the winter conference. How with that $214,000 there could potentially be a pay back, plus the one mill conveyance fee that really inflates that figure and your cash balance.

Quite frankly Dave is full of it. He is referring to the unexpected sales tax refund mentioned at the June 21, 2010 meeting. The total mentioned then was $213,787. The conveyance fee balance was last mentioned as being at over $100,000. Even if $315,000 total is subtracted, it still leaves a general fund balance of $2,790,463. The highest total in very many years. This occurs when this set of county commissioners have cut funding to OSU Extension, cut money to Soil and Water. The Preble County Fairgrounds needs repairs and is the biggest tourism draw in the county.  These Commissioners chose not to "earmark" the conveyance fee and by doing that they have the ability at some future date to use that money on anything they want.

1 hr. 8 minute mark on cd  

14.3 minutes – 3.32 MB

File 5

CHARLIE BIGGS & DAVID ANDERSON – COURTHOUSE EMERGENCY PLAN

1 hr. 9 Minute mark  Meeting begins.

NOT REVIEWED

1 hr.  29 Minute mark   meeting ends.

1 hr. 30.5 minute mark on cd  

22.31 minutes – 5.15 MB

File 6

1 hr.  30.6 Minute mark  Commissioner Wesler – This is just FYI. Right Connie?

Connie – Right.

Commissioner Wesler – Is that something after we had last talked? It had to have been yeah.

Connie – It had to have been.

1 hr.  32.5 Minute mark   Commissioner Wesler – Well we've got about twenty five minutes until our next meeting.

People leave room.

Office noise.

1 hr.  53.5 Minute mark   Someone comes in room. Knows Tish Plaugher, who also comes in room.

1 hr. 53.5 minute mark on cd  

23 minutes – 5.26 MB

File 7

Conversation with Tish.

2 hr.   .75 minute mark on cd  

7.18 minutes – 1.67 MB

File 8

RECYCLING MONTHLY MEETING

2 hr.  1 Minute mark   Meeting starts.

Simply Green mentioned.

2 hr.  3.75 Minute mark   Spoke at the Chamber of Commerce meeting but only a few people showed up.

She mentioned Henny Penny as having done an excellent job . In 2008 they brought in 436 tons of waste and in 2010 they only brought in about 119 tons. They take the recyclables to Richmond and in 2010 they received $596,000 from Richmond Recycling.

Plan to present plaques at Chamber Awards meeting.

1500 pounds of card board recycled from Fair. Thought attendance may have been down a little this year because of heat.

2 hr.  14 minute mark on cd  

13.14 minutes – 3.02 MB

File 9

Visitor mentioned earlier in conversation with Tish. I am pretty sure I have heard this person before. Whom it is, is involved with landfill issues. Mentioned Adam Brown Facility

ADJOURN

2 hr.   18.25 minute mark on cd  

4.13 minutes – 990 KB

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