Preble County, Ohio

Preble County Commissioners

October 26, 2011

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

End 2 minute mark on CD – 473 KB

File 2

Chris Harper in chambers.

EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF COUNTY EMPLOYEE

Exit.

FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF (2) COURT ORDERS FROM JUVENILE COURT

RE: TRANSFER OF FUNDS

B. CONSIDER APPROVAL OF RES. #620-11-153

RE: ESTABLISHING DOG & KENNEL FEES $14 and $70

C. CONSIDER APPROVAL OF RES. #622-11-153

RE: TRANSFER – VARIOUS FUNDS

D. CONSIDER APPROVAL OF RES. #623-11-153

RE: AUTH. PAYMENT – SHERIFF ($161.48)

CORRESPONDENCE & REPORT

A. NOTE RECEIPT & CONSIDER APPROVAL OF AN ADDENDUM TO BID SPECS

RE: ADDENDUM #1 TO LANDFILL LEACHATE FORCEMAIN BID SPECS

B. CONSIDER APPROVAL OF RES. #621-11-153

RE: APPOINTMENT OF MEMBERS TO THE CONVENTION & VISITORS’ BUREAU

8 minute mark on cd  

6 minutes – 1.37 MB

File 3

Lavon Wright – Israel Township Fiscal Officer.

Connie names people under consideration at this time.

CVB makeup discussion with Lavon.

Lavon leaves.

9.5 minute mark on cd  

12 minutes – 2.75 MB

File 4

After discussion on CVB makeup

Commissioner Wesler – I would still say that ahhm that we allow the Board to invite another couple people to be on that board of which Lavon could be one of those.

Commissioner Stonecash – I don't see a problem adding her to it.

Connie – Pardon

Commissioner Stonecash – I said I don't see a problem of adding her to it. That is your biggest resource. This a Tom Arvin

Commissioner Wesler – And he was going to be one of them.

Commissioner Stonecash – Yeah right. I'd recommend we add her to the list.

Commissioner Day – What ahh what do we do when Jefferson Township comes in and wants to be added to the list because they have a hotel or have two hotels. Or Washington Township because they have a hotel or Twin Township? I am just asking these questions.

Commissioner Wesler – That was my concern to. I want Lavon to be on the Board.

Commissioner Day – I'm not against it but I am just trying to look out at the Board makeup because we kind of went through this and defined based upon what we heard the other day. What we thought would be a good board makeup ahhh I am just throwing this out here because ahh you could possibly have representation from every entity that. I just think the Board is getting to large at that point.

Commissioner Stonecash – Well the other day you had the provision put in to add West Alex if a hotel is built.

Commissioner Day – No, to have a hotel built or an actual chamber.

Commissioner Stonecash – Right.

Commissioner Day – That's because you know the way it is set up now is all county chambers have a seat at the table. Which I don't have a problem with that.

Commissioner Stonecash – Right.

Commissioner Day – I guess my question is; If every township that has a hotel bed and breakfast or a what township is a???

Commissioner Wesler – Assuming that Israel

Commissioner Day – I don't know, I am just asking.

Commissioner Wesler – Is that Israel or Somers?

Commissioner Stonecash – Somers

Commissioner Wesler – See that is why, I think that if they wanted to add them, that board still has the latitude. To add those folks. So that is what I would say. I would say keep it as we talked the other day and let the board add another one or two if they want to add three; let them add three. So

Connie – And when they add, does that have to come through here?

Commissioner Wesler – Yes because we need to place it ahh

Connie –

Commissioner Wesler – Because we need to place them in ahh yearly rotation. So we will add that at our ????.

Connie – We need some kind of provision in here that if they add member they need to recommend members to us so we can make the appointment.

Commissioner Wesler – Right.

Connie – Ok, so they have guidance here with this resolution.

Commissioner Day – So you're you're saying that the board itself can add additional members?

Commissioner Wesler – We said that yeah.

Connie – They could recommend to us, so we can make the appointment. That's what my question was.

Commissioner Wesler – Because that's what the gentleman the other day said from Fairfield County. Greg said that the three, three, three and they allow the board to add an additional three.

Commissioner Day – Well we got that and we have appointed two of them and they will appoint one and then down the road they will appoint all three. I thought that was the way we had left that right? Am I missing something?

Connie – right.

Commissioner Wesler – That's fine they can do that. It gives them the authority to do that.

Commissioner Day – But at this point this board will have the ability to appoint one person.

Connie – Recommend it to this board.

Commissioner Day – Right. I understand that. Just so we are clear I want to make sure

Commissioner Wesler – So Lavon does have the ability to be on that board and I think Lavon would be a good member. But to be consistent with what we said the other day, we've got the resolution and she could be on that, on that board.

Commissioner Day – I don't agree,  I think this is a pretty good makeup to start with.

Commissioner Wesler – I'm saying the Board can recommend Lavon.

Commissioner Day – I understand what you are saying. No I just I thought you were talking additional above and beyond. ???

Connie – So again we would only have three at large?

Commissioner Wesler – Correct.

Connie – And we already are appointing two, so there is just one.

Since the price of order cialis other this medicine was too high to take.
Commissioner Wesler – Ok anything else?

Connie – Have you read through this as to the quarterly updates.

Commissioner Wesler – I saw that.

Connie – Is that ok?

Commissioner Wesler – Yes

Connie – I've also included ahh what those quarterly updates are to include. Then I also talk about disbursement of the monies the county collects to the CVB. Also talk about the CVB's responsibility to keep good standing with the State of Ohio Secretary of State to keep our status active.

Commissioner Wesler – Sounds good.

Commissioner Day – Is ahh

Commissioner Wesler – I think you covered everything in that ???

Connie – I was going to talk more about the appointment though. I am going to add something else about those.

Commissioner Stonecash – There is a reason why Israel ought to be on it.

Commissioner Day – Does there need to anything in there that basically says that in fact if this board does not meet the criteria that the board of county commissioners has the right to not transfer the funds. So they know that up front.

Connie – Ok.

Commissioner Day – Which we do have by statute.

Connie – Right.

Commissioner Day – I'm just saying that if we spell it out here that would make I think a whole goal of this body is to make sure there is some accountability back so we know where the money is being spent as Jackie spoke on her board. Agree? Just make sure we have accountabilities.

Commissioner Wesler – That will be an important aspect of that board.

Connie – Ok.

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: WRAPAROUND SERVICES AGREEMENT W/PREBLE COUNTY TASC – FCFC

Connie – Did you want to talk about Steve Dorsen sp? And what he spent?

Commissioner Stonecash – Is this getting out of hand?

Commissioner Wesler – They've got provisions in other counties and cities. He asked me the question and I said I would send it on. I mean what the he doesn't want that dropped at his residence and it continues to be even though we made phone calls so that's his frustration and I recall that I see vacant lots that have you know a dozen of these at the end of their lane and it does look unsightly. I just wish the paper would stop providing these things and we wouldn't have that problem.

Commissioner Day – So there have been some trustees or these are all trustees that have done this?

Commissioner Wesler – Ahh yeah I believe the trustee the village and some villages.

Further discussion on the issue.

Short discussion on Sewer District 2 bid openings and meeting later in day.

Plan to have Fair board in and get update.

26 Minute mark Dayton Power & Light meeting November 4, at 8:00 mentioned.

RECESS TO 11:00

28.1 minute mark on cd  

15.56 minutes – 3.65MBB

THIS DAY'S MEETING AUDIO CAME IN TWO FILES SO THE MINUTE MARKS WILL START OVER.

File 5

BID OPENING – PCSD #2 SANITARY SEWER REHABILITATION

Commissioner Wesler reads three bids into record.

3.15 minute mark on cd  

3.15 minutes – 764 KB

File 6

RECESS FOR LUNCH

Back from lunch at 1:50 p.m.

DAVID WRIGHT – JRS APPLICATION

Jay Stewart also in room for Kleingers.

Chad Hoke also in room.

4 Minute mark   About 202 acres of land at the interchange of Orphans Rd. and U.S.127 are included in application. Kemp farm and the five orphans property. Industrial manufacturing type for development. This should confirm suspicions that the Ag research mentioned at the time of the National Trail meeting was a BS attempt to mute Farm Bureau criticism. Five Orphans property changed to industrial on this application was shown as commercial on the last.

5 Minute mark    Grant money would be used to extend by 1300 ft. from Orphans Rd. to the north. Flex office space and bulk distribution space mentioned.   Included in extension would be the extension of a gas main from 127, conduits and infrastructure backbone for along that road way. Sanitary and water to be covered by different applications and different loans.

7 Minute mark   Shawnda asked that the water tower be moved to the front for potential marketing purposes.

8.25 Minute mark   Lack of rail mentioned as a deficiency. On January 25, 2010 these commissioners had the option of fulfilling a previous MOU with Camden that would have opened up an area south of the landfill with rail availability and instead sent a leachate line to Lakengren. The Lakengren route offers zero economic development potential for the county but it did remove the Camden route as a viable JRS competitor to Goose Creek.  Project size was increased from 182 acres to just over 200 to accumulate more points on the JRS scoring sheet. Biggest deficiency is "will we have control over the whole property?".  

9.4 Minute mark  Commissioner Day mentions unemployment rate. Issue of dropping below threshold mentioned.

11.25 Minute mark   Achilles heal lack of utilities and control.

13 Minute mark   Condition and size of Orphans Rd. also a deficiency.

14.25 Minute mark   Commissioner Day mentions cost of $600,000 to upgrade from here to here.

20.5 minute mark on cd  

20.32 minutes – 4.7 MB

File 7

Commissioner Wesler – Bob did you get everybody called that you thought you wanted to?

Commissioner Stonecash – I'm waiting on Amanda she wanted to think about it a little bit until tomorrow. Everybody else is cool.

Connie – Ok so Amanda and Lisa?

Commissioner Stonecash – Lavon, no Lisa is a no.

Connie – Oh

Commissioner Stonecash – Lavon is a replacement for Lisa. Currently waiting on Amanda.

Connie – She won't get back with you until tomorrow?

Commissioner Stonecash – Probably tomorrow.

Connie – So I just need to put this on for Monday.

Commissioner Stonecash – She indicated that she had so many things going on that, see if she could plan it out. The chambers I am still waiting on New Paris and Preble County. I still have to contact Lewisburg and Camden but we don't need names from them.

Commissioner Wesler – You're still waiting back from the chambers for what Bob?

Commissioner Stonecash – A name.

Commissioner Wesler – Ok, they probably have to have a meeting. Each one of them before they can designate somebody.

Commissioner Stonecash – But we don't have to have a name. So Monday we should be able to put that on the docket. I'll take care of calling the necessary bodies to inform them of Monday's resolution. Since they seemed to want to be here.

Commissioner Wesler – Well thanks Bob for doing all of that ok.

Commissioner Stonecash – No problem.

Commissioner Wesler – You've been keeping better the last couple weeks.

24.25 Minute mark   Commissioner Wesler – Connie, do you have anything else?

Connie – No, I don't.

RECESS UNTIL EVENING MEETING

24.75 minute mark on cd  

4.19 minutes – .98 MB

File 8

PCSD #2 INFORMATIONAL MEETING

Not reviewed but audio is made available.

1 hr.  9 minute mark on cd  

44.12 minutes – 10.1 MB

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