Preble County, Ohio

County Commissioners

July 6, 2011

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JUNE 27TH & 29TH REGULAR SESSION MEETINGS

V. PUBLIC COMMENTS

VI. APPROVAL OF VOUCHER

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHER AS SUBMITTED BY THE COUNTY AUDITOR, #5291

End 4 minute mark on CD – 941 KB

File 2

9:00 A.M. – PUBLIC HEARING – RETIRE/REHIRE OF JENNY KALTENBACK

Becky Sorrell speaks in favor.

To retire July 31.

Starts back the next day – August 1 at $29.42 per hour.

Challenges of state cuts and budgeting mentioned as reasons.

10 minute mark on cd  

6 minutes – 1.37 MB

File 3

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. # 398-11-151

RE: AUTH. PAYMENT – JOB & FAMILY SVS. ($2,598.75); RECYCLING ($2,255.00); TREASURER ($329.09); GIS ($915.56); 9-1-1 FUND ($658.00); PROSECUTING ATTORNEY ($609.00); WORKFORCE DEVELOPMENT ($2,725.00; $4,789.96)

B. CONSIDER APPROVAL OF RES. #399-11-151

RE: TRANSFER OF FUNDS – VARIOUS FUNDS

C. CONSIDER APPROVAL OF RES. #400-11-151

RE: SUPPLE. APPROP. – MRDD CAPITAL FUND ($84,461.00)

D. CONSIDER APPROVLA OF RES. #403-11-151

RE: MORAL OBLIGATION – PROSECUTING ATTORNEY

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM THE CLERK OF COURTS

RE: SALARY ADJUSTMENTS FOR CLERK OF COURTS

B. NOTE RECEIPT OF A REPORT FROM JUVENILE COURT

RE: 2010 ANNUAL REPORT

C. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: LANDFILL CONSTRUCTION PHASE 2A-4

14 Minute mark  D. NOTE RECEIPT OF A LETTER FROM POLLY C. KRONENBERGER

RE: RESIGNATION FROM PREBLE CO. DISTRICT LIBRARY BOARD

TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #401-11-151 – NANCY GRASSMAN – JFS Cost not to exceed $10

B. RES. #402-11-151 – CHAD HOKE – LAND USE MANAGEMENT  Cost not to exceed $442.91

16 minute mark on cd  

6 minutes – 1.37 MB

File 4

MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE

July 1, 2011 Cash Balance $2,479,732.01

21 Minute mark  Commissioner Wesler – mentions declining revenues and asks Mindy to send Connie an estimate of where she feel 2012 & 2013 will be for the Goose Creek Crossing presentation on Monday.

22.3 Minute mark  First five days the Conveyance tax brought in $1,437.30

Discussion on last week's $96,000 request from Children's Services.

26 minute mark on cd  

10 minutes – 2.29 MB

File 5

MINDY ROBBINS & BRENDA WHITE – BED TAX PROCESS

Katie Worthington present. Brenda unable to make meeting.

Separate fund.

First payment due October 30.

39 minute mark on cd  

13 minutes – 2.98 MB

File 6

40.8 Minute mark  Webhosting agreement ($1,200) that will allow the public to download maps. Good idea

42 Minute mark  Tower rental. Commissioner Stonecash – Just do half.

43 Minute mark   New Purchasing Manual. Updates – quotes threshold raised from $750 to $1,500.

Further discussion on manual.

49.5 Minute mark   Discussion on Internet sales on county owned items

Manual has not been completely been redone since 1994.

53 Minute mark   Employee sign off on having read the document will be required.

54 Minute mark   Discussion on Fair Board request for beer license. CORSA would require same coverage as recent Bikes Bridges and Blues by Historical Society.

57.5 Minute mark  Letter from Abbey Noland recommending Debra Crumbaker sp?? to replace Polly Kronenberger on Library Board.

59 minute mark on cd  

20 minutes – 4.57 MB

File 7

LAPC membership to be on schedule for Monday.

Commissioner Stonecash – has change he would like to see.

Commissioner Day – Bob you sit on this committee. Is everyone listed here are they active?

1 hr. Minute mark  Commissioner Stonecash – There is one that I am obviously concerned about.

Commissioner Stonecash – The one I am concerned with she is also involved a good bit.   

1 hr. 2 Minute mark  Connie – mentions slides that Shawnda will be sharing.

1 hr. 4.5 Minute mark   Mention of sales tax issue and Fayette County being at 145% (takes in sales from outside of county) Jefferson Outlet Mall.

1 hr. 5 Minute mark  Commissioner Day – asks what Wayne County collects. Obviously if they are collecting above 100% they are getting a lot of our traffic. Just curious.

Second slide shows in and out. Preble flat.

1 hr. 9.25 Minute mark    Commissioner Wesler – ..so after Shawnda, Bob you will be able to talk a little bit about the grant. And I am going to pause   then we will have the Goose Creek Crossing presentation. writing on paper (Chris Day?)  mmhh (affirmative) I'll bring that up.

Commissioner Day – ahhh how long I guess do you it looks like ummhh for you and Shawnda combined — the purpose of the meeting, you're looking at 15 minutes.

Commissioner Wesler – I would probably say so yeah.

Commissioner Day – You got an hour and a half for Bob. joking  Bob has got five minutes for going through the grant. And then ahhh what we have done to date. I am assuming you want Jay and David (Kleingers) to go over what has been done, where we are at, where we are going.

Commissioner Wesler – Because I told Connie when we first engaged them to present to scale that down to 20 – 30 minutes.

Commissioner Day –  I'm going to say do you want it that long?

Commissioner Wesler – Whatever it is going to do to satisfy what they need to do there.

Commissioner Day –  I'm thinking   

Commissioner Wesler – I'm talking about most all of this Chris, right there to be 20 – 30 minutes.  All that down to even Frank Leone and

Commissioner Day – You're talking half an hour.

Commissioner Wesler – Yeah that is fine.

Commissioner Day – Cause that is a lot of information. We've got to give it to everyone.

More discussion, please listen to audio file.

1 hr. 13.25 Minute mark  Commissioner Wesler – Somebody just called me from Senator Faber's office. I don't know what they are going to be able to do.

1 hr. 14 minute mark on cd  

15 minutes – 3.44 MB

File 8

SHELLEY RATLIFF & GAIL LITTON – COUNCIL ON AGING LEVY RENEWAL

NOT REVIEWED

1 hr. 37 minute mark on cd  

23 minutes – 5.26 MB

File 9

1 hr. 38.5 Minute mark   Connie – I guess we got approval to dispose of our set of records and I think we are going to do that today….. I think Fran went through 3 to 6 more years….  

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1 hr. 40 Minute mark    MISSY SMITH – MICROFILM QUARTERLY UPDATE

1 hr. 44 minute mark on cd  

7 minutes – 1.6 MB

File 10

Commissioner Stonecash  – offers his view of the paving that is and is not needed at the Health Department. Felt that request was for more than what is needed.

Commissioner Day – felt west parking lot was in need of more care.

Commissioner Stonecash  – ..bottom line is that it is their responsibility to maintain that property. They don't pay no rent.

Discussion turns to roof repair and future building maintenance with comments by both Chris Day and Bob Stonecash about the commission owning the building and should not let it fall into disrepair.

1 hr. 50.5 Minute mark   Commissioner Wesler –   …with what you're saying then where does that go with the Ag Society?

Commissioner Day – Well there is a little different scenario. They're given the responsibility to maintain and operate that facility…. To me that is their responsibility to maintain those buildings.

Commissioner Stonecash – …a piece of paper and three people are going to interpret it different ways. Yeah we own the grounds but the people of Preble County own the grounds

Commissioner Day – You're correct.

Commissioner Stonecash – That also includes the buildings, same as it does out there. So is it our responsibility to give refurbish these buildings down here? If we are going to do that? — I think we need clarification and we need to see if there is paper work as to what that agreement was…

Continued discussion – please listen to audio file

2 hr.  Minute mark  Commissioner Stonecash – mentions possibility of selling off front ground at Health Department.

2 hr. 1 minute mark on cd  

17 minutes – 3.89 MB

File 11

2 hr.  1.5 Minute mark   Commissioner Stonecash – invites everybody in Preble County to get a copy of the Dayton Business Journal and read a story on Goose Creek.

RECESS FOR LUNCH

2 hr. 3.5 minute mark on cd  

2.33 minutes – 599KB

File 12

FAIRBOARD MEETING – FAIRGROUND OPERATIONS & LIQUOR LICENSE REQUEST

For a better understanding please listen to audio

Commissioner Wesler – mentions letters from last fall until now. Asks what you guys would like to say.

Duane Grimme – has four or five things that he would like to address.

Road repair.

Drainage issue. Need fixed before Fair but Engineer wants commission approval before doing it.

2 hr.  8.25 Minute mark   Engineer is reevaluating allowing use of "grader and front end loader". They can use them this year but it maybe not next year. Big issue for the Fair.

2 hr.  13 Minute mark  Commissioner Wesler – does not want to start giving breaks on trash hauling to Fair or every festival and event will be in wanting the same. (Cost to Fair Board for one week of trash was $7,600 last year).

Duane Grimme asks about break granted to Pork Fest two years ago.

Demand metering at Fair for electric is costly.

Liquor permit for beer sales- would not be used Fair week.

2 hr. 24 minute mark on cd  

20.3 minutes – 4.69 MB

File 13

Ag Society meeting continues.

2 hr.  24.5 Minute mark   Commissioner Wesler – informs he will vote against beer garden at Fairgrounds. Mentions Marty shaking her head.

Commissioner Stonecash – mentions beer already being on ground in people's trunks and other fairgrounds making money and being successful at it.

Pat Taylor – takes issue with Dave on the beer issue as it is so common at ball games and other events.

2 hr. 39 minute mark on cd  

15 minutes – 3.52 MB

File 14

Junior Fair

List of expenses:

Junior Fair Board office remodeled at a cost of $1,532 on material.

Electric upgrade – $620

$1,440 spent so far on junior fair entries.

$1,200 accounting

Phone system needs upgraded at estimated cost of $3,000

Computer system $6,100

Expenses for Junior Fair – $2,500

Added postage cost is over $1,000.

Office staff for four hours a day at $10 an hour – $10,500 – does not include workers comp.

Office supplies $1,200

Furniture – $500

2 hr.  42 Minute mark  Talked to Dr. Wright.

Duane would like some financial support.

2 hr.  56.5 Minute mark  Joe Kimball, would like to see commissioners increase size of an ad. Commissioners give $65 for ad.

3 hr. 0 minute mark on cd  

21 minutes – 4.81 MB

File 15

 Marty Bresher – Would like a yes or no answer. Second meeting that she has not heard one.

 Dean Petri – Would like some aid because of Junior Fair obligation

 Commissioner Stonecash – We still fund them (OSU Extension) to $44,000 per year. …County has less money because of recession…

July 1, 2011 Cash Balance $2,479,732.01

July 1, 2010 Cash Balance $1,752,465.95

August 3, 2009 This meeting shows the county started July 2009 out with $818,469.45 and ended it with $647,576.96

3 hr.  5.5 Minute mark  Commissioner Wesler – on long term having less money. Veterans Services and Children's Services needing more this year. "We are mandated to give $2,400 to Junior Fair and we do, do that every year." We signed the tower check over to you today though.

3 hr.  8 Minute mark  Mention of Shawnda Combs and her linking county website. Marketing.

Joe mentions bed tax chasing away more people that might take interest in "our county". "You are going to chase the hotel owners away, now that is my opinion."

Commissioner Wesler – offers his view promoting bed tax.

3 hr.  12 Minute mark   Unknown – Most pressing issue is Junior Fair.

3 hr.  15 Minute mark   Commissioner Chris Day – mentions $23,500 shortfall because of junior fair this year and asks what they will have next year. Asks if this is a onetime deal for financial support.

Unknown  – …how many total dollars did the reduction in Extension, how many dollars was reduced from their budget? Does that make sense? How many dollars was cut out of their budget?

Commissioner Wesler – About $100,000

Commissioner Chris Day – About $100,000. $141,000 was what had been given to OSU the year prior to Bob and I taking office.

Duane Grimme – So what do you give now?

Commissioner Chris Day – 44

Discussion continues, please listen to audio.

Unknown – mentions earmarking money for maintenance. Ohio Revised Code says you can do that out of the General Fund. This is exactly what the Commissioners should be doing.

3 hr. 20 minute mark on cd  

15 minutes – 3.44 MB

File 16

Unknown – continues with good idea.

Commissioner Chris Day – I guess in a roundabout way you answered my question. You are looking for a supplement for 4H on a continued basis…. asks what benefits the Ag community sees from OSU Extension.

3 hr.  26 Minute mark   Commissioner Wesler offers his views on OSU Extension. Next year OSU will have a menu driven program.

3 hr.  35 Minute mark   Commissioner Day asks about recycling and is told it has never worked never got off the ground.

Tish has not even contacted them this year.

3 hr.  38.5 Minute mark   meeting turns a bit nasty as Commissioner Wesler brings up freezing his butt off at Kiwanis auction.

Commissioner Wesler – Two events unhappy over no heat

3 hr. 43.25 minute mark on cd  

23.18 minutes – 5.33 MB

File 17

Commissioner Wesler – Ok Connie do you have anything else.

Commissioner Day – We had a meeting – I lost my train of thought here. We had a meeting Thursday. We met with Frank Leone group Environmental Engineering on the concept of water and waste water….

Commissioner Stonecash – This basically the design of the plant.. asks if they met with Pilot and Gary Wagner.

3 hr.  45.5 Minute mark   Commissioner Day – As far as the meeting we just came out of I don't see that there is a whole lot we can do with their current refuse situation. please listen to audio

3 hr.  48.5 Minute mark   Commissioner Day – What's your thoughts on junior fair?

Listen to audio for most accurate understanding

3 hr.  51.75 Minute mark   Commissioner Wesler – cut $10,000 from next Quarter payment to OSU and give it to Ag Society..

Connie – Third quarter due in October.

3 hr.  56.75 Minute mark   **** Audio issue – Chris Day is saying something about Dr. Wright and the audio appears to skip forward.

3 hr.  58 Minute mark   **** Audio issue  Dave Wesler speaks and audio skips to Commissioner Stonecash.

ADJOURN

4 hr. 3.1 minute mark on cd  

19.55 minutes – 4.55 MB