Preble County, Ohio

County Commissioners

June 7, 2010

Meeting audio and review

All three County Commissioners in attendance.

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JUNE 2ND REGULAR SESSION MEETING

End 5.01 minute mark on CD – 1.15MB

File 2

Issue with insects in the Commission Chambers.

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #315-10-145

RE: AUTH. PAYMENT – VARIOUS DEPTS.

10 minute mark     IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF (3) LETTERS FROM THE COUNTY SHERIFF

RE: TRANSFER OF JOHN M. BRUEGGEMANN FROM JAIL TO 911 DISPATCH CENTER; CALLBACK OF BRODIE HOLSAPPLE TO JAIL; CONTRACTUAL PAY RATE INCREASE FOR SGT. JENNIFER PETITT & DEPUTY PAUL PLAUGHER

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE PAYROLL CLERK

RE: RECLASSIFICATION OF CLAUDIA MILLER TO ELIGIBILITY & REFERRAL SUPERVISOR 1 – JFS

11.65 minute mark     Bob Brower – starts to vacuum up insects, continues through 27.1 minute mark     This area of the audio record has been removed while bugs are swept up or sprayed.

13.3 minute mark on cd  

6.41 minutes – 1.53 MB

File 3

27.1 minute mark    7:00 A.M. – DON PASLOWSKI & KLEINGERS (REVIEW GOOSE CREEK JRS APPLICATION)

28.75 minute mark     3rd round of JRS – 44 project sites throughout state.

30 minute mark    Project falls under Low intensity funding – up to $750,000. Increased chance of funding with smaller pool of applicants.

32 minute mark    One quadrant involved/one land owner. Kleingers – thought site lent itself to Industrial warehousing.

33.25 minute mark    No option on land yet secured. Chris Day – Negotiating since first of year

35 minute mark     Chris Day – Big box warehousing. Question on price per acre?

Chris Day gives it at $10 – $20,000 per acre.

37 minute mark     180 acres.

39 minute mark     2 residential rentals on property and corn & soybean use.

39 minute mark     Local investment

41 minute mark    Well sites

41.75 minute mark    under ground storage tank.

42.5 minute mark    Asbestos issue with housing.

43 minute mark      Wetland discussion

44.25 minute mark    June 30, JRS application presentation in Columbus.

46  minute mark    mostly cat-tails

47 minute mark    Straight forward development – no clean up

48  minute mark    Goose Creek Commerce Center – two years.

49  minute mark      Delivery of water and sewer and roads.

50  minute mark      new well currently operational. Two wells- one production and one test.

51 minute mark on cd  

23.58 minutes – 5.48 MB

File 4

51  minute mark      Water tower. On site waste water treatment. Closest line five miles away.

52  minute mark      Question on funding stream for all of it.

53  minute mark      Questions on plans and how far along.

55  minute mark      Starting block for all four quadrants.

56  minute mark       Pilot Gas station, restaurant and motel.

58  minute mark       Marketing and vision for site. County owned Industrial park.

1 hr.  1 minute mark        Being and green as possible.

1 hr.  2.25 minute mark        Enact a TIF.

1 hr.  3 minute mark       Mention of Miami University being "very" interested.  (No current record of any interest)

1 hr.  4 minute mark       Chris Day mentions public/private partnership with Preble Chamber and hiring economic development director.

1 hr.  6 minute mark      Question on largest employer, Bob says Neaton. Chris mentions Henny Penny and SILFEX.

1 hr.  7 minute mark      Dave mentions exit east of here. DON PASLOWSKI  asks if the chamber is a county Chamber and if they work closely with them.

1 hr.  10 minute mark      Utilities discussion.

1 hr.  11.5 minute mark      Vectren has 8 inch gas main on east side of Rt. 127.  40 million cubic ft. available at the interchange.

1 hr.  12 minute mark      DP&L has sufficient capacity. (Pretty unhelpful)

1 hr.  13 minute mark      New substation in Eaton.

1 hr.  14 minute mark      John Kenton is the DP& L contact and was very helpful.

Century Link is the telecommunications link.

1 hr.  15 minute mark      Electric to be buried.

1 hr.  16 minute mark      Chris Day – Question on presentation on June 30. 20 minute presentation with 5 minutes of Q&A. PowerPoint presentation.

1 hr.  18 minute mark      Linch pin for development in the area.

1 hr.  19 minute mark      around 10 or so "low intensity" JRS applications all in the $750,000.

1 hr.  21 minute mark      Interstate access. Application well done.

1 hr. 22 minute mark on cd  

31 minutes – 7.09 MB

File 5

1 hr.  22.25 minute mark       I-70 big draw for the site.

1 hr.  24 minute mark    So many good projects.

1 hr.  24.8 minute mark     RECESS TO VISIT GOOSE CREEK  – Dave Wright & Don Paslowski

1 hr.  24.9 minute mark    Back at 10:20 a.m.

1 hr.  25  minute mark     Duane Grimme in chambers, representing the Preble County Fairboard.

1 hr.  26  minute mark      $9,600 has been raised to by new pens for goats and sheep. They would like to by 150 of those pens but need another $10,000. On Wednesday night the fairboard voted to give them $6,000 up front.

1 hr.  26  minute mark      They have raised the $19,000 and will not be need to rent so many pens from other counties. Jr. Fair members will be charged $5 for wrist bands that get them into the county fair each day. They get back $3 at end of fair for participating and other discounts.

1 hr.  29  minute mark      All bills are paid and the fair board has money in the bank. Liability insurance has been raised to $3,000,000 with even lower premium ($450 a month) around $2,100 a month.

1 hr.  31  minute mark      Large tractor pull July 2 & 3. Lot of publicity. $6000 in sponsorships.

1 hr.  32 minute mark       Bob – asked about wrist band fee. Duane told him that many counties are charging $10.

1 hr.  34 minute mark       Bob asks about discussion between Dr. Wright and Duane Grimme's phone conversation. Duane requested ORC information from Dr. Wright.

1 hr.  36.5 minute mark       Purses do not need to be $5,000. They are only required only to be in the $1,800 to $2,300.

1 hr.  38 minute mark       Replacing poles in some pole barns and doing more maintenance.

1 hr.  39 minute mark       Gates need put back up in Expo building, no support from Pork Festival. Corral.

1 hr.  40 minute mark       Needs bored into concrete. There was an agreement to do it but it has not happened.

1 hr.  41.5 minute mark       Connie – We had Julie Payne come in last week, you are aware they are taking down the Southwestern Ohio Antique Tractor Association?

Duane – no one has even contacted us.

Connie – they are moving to Butler County and want to take their saw mill with them. Building to be donated to another tractor organization.

1 hr.  42.5 minute mark       Duane – would just as soon have the space. 65% of their membership is in Butler and they are spending more for rent in Butler than Preble.

1 hr.  44 minute mark       Bob – asks if everything is on track with 4h fair.

1 hr.  45 minute mark       Providing free air-conditioning at Expo for Pork Festival volunteer appreciation day.

1 hr.  47 minute mark       Would like to buy more pens so as not to have to borrow so many from other counties.

1 hr.  50 minute mark       monthly maintenance on sprinkle system.

1 hr.  50 minute mark       Donation of a hundred loads of clay.

1 hr.  51 minute mark       last year there were bills unpaid, this year all bills are paid.

1 hr.  52.75 minute mark       Lost $5,000 on food business, this year it is contracted out and showing over $3000 profit.

1 hr.  53.75 minute mark       Issue with fair book and went out of town for it. Should be out June 20.

1 hr.  56  minute mark       Stephen Wright is coming to fair.

1 hr.  57 minute mark       Dave Wesler offers to find out about hole borings for Expo Building.

1 hr.  57.5 minute mark       Bob asks if keys to Expo building are still a problem. Dave did not think so.

1 hr. 57.8 minute mark on cd  

35.50 minutes – 8.20 MB

File 6

cialis 40 mg Say for example you are located in Canada and the United States.

IX. CORRESPONDENCE & REPORTS — continued from earlier.

Letters from Sheriff are read into record.

Flying ant problem appears to be over

2 hr.  minute mark         B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE PAYROLL CLERK

RE: RECLASSIFICATION OF CLAUDIA MILLER TO ELIGIBILITY & REFERRAL SUPERVISOR 1 – JFS

2 hr.  1 minute mark        X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT WITH LOUDY OFFICE MACHINES – $1,179.72 – REA

2 hr.  2.5 minute mark        Conference call to Mindy Robbins about copier. At least four copiers in office.

2 hr.  1 minute mark        XI. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

2 hr.  5 minute mark        

A. RES. #316-10-145 – COMMISSIONER DAY – COMMISSION – CCAO SUMMER SEMINAR June 11, in Columbus,  – Cost not to exceed $100.

B. RES. #317-10-145 – COMMISSIONER STONECASH – COMMISSION – CCAO SUMMER SEMINAR  – Cost not to exceed $100.

Resolution for #318 for Bob & Connie to go to Columbus, Chris already approved.

2 hr.  7.5  minute mark        Help wanted ad for part time social worker 2 & job posting.

2 hr.  10  minute mark        Connie – we will be receiving a letter from Julie Payne about when the building will be removed. Ground to be left as it was found before building.

2 hr.  12.5  minute mark        Schedule walk through Fairgrounds with Duane

2 hr.  13  minute mark        EXECUTIVE SESSION TO DISCUSS COMPENSATION OF A PUBLIC EMPLOYEE

Out of session, no action taken. Connie instructed to take care of necessary paper work for what they were discussing. *** Dave Wesler tells her to contact John Krock.

2 hr.  14.5  minute mark        Connie give commissioners a letter from NIC

2 hr.  16  minute mark        Villages will have to complete an application packet.

2 hr.  17  minute mark        RFP's for Health Insurance. July 8, open proposals

2 hr.  20.5 minute mark        RECESS FOR LUNCH

2 hr. 20.5 minute mark on cd  

22.43 minutes – 5.20 MB

File 7

City of Eaton into discuss building & zoning.

2 hr.  23 minute mark       1:30 p.m. Meeting starts. Mayor Gary Wagner, City Manager Daily, Building Director.

2 hr.  26 minute mark       Eaton to continue doing residential and commercial in the City.

2 hr.  33 minute mark       Chris Day asks how many the city handles in the county.

2 hr.  41 minute mark       City would rather not be in position of not having to handle a single village if county makes move.

2 hr.  43.5 minute mark       Katie Worthington comes in to talk about Pork Fest lawsuit.

Meeting ends but off topic conversations continue

2 hr. 47.85 minute mark on cd  

27.22 minutes – 6.26 MB

File 8

Katie Worthington on Pork Festival Lawsuit.

2 hr.  48 minute mark       EXECUTIVE SESSION OVER PORK FEST LAWSUIT

2 hr.  49.25 minute mark       Katie on possible purchase of property. Bob Stonecash instructs her to take it to "mediation". (I think he is referencing the Pork Fest suit.)

2 hr.  50 minute mark       EXECUTIVE SESSION TO DISCUSS THE POSSIBLE PURCHASE OF PROPERTY

Katie instructed to "contact Mr. Clark at prices we talked about."

2 hr.  52.5 minute mark       Connie – mention of an email.

2 hr.  53.5 minute mark       Dave Wesler reads an email into record from Bill Hutton (HIT Foundation) regarding a "Larry Johnson case" from Wednesday. Involves Habitat for Humanity and they would like another meeting on the record, possibly Wednesday.

2 hr.  56.25 minute mark       Kim Keller comes in Chambers. Bob Stonecash mentions the commission decided against something and this group did not like the decision. Kim agrees.

Kim – they want to bring in Wayne Morrison as it sometimes put some more pressure on them. Habitat claims they can't build a house because they don't have any money. This was mentioned last week.

County expected one house a year to be built, Habitat has two years to actually do it.  A lady with two deaf children was expecting a house this year and now needs rent money. As far as Kim knows, Habitat has not bought any land yet. Chris Day informs that Habitat has requested a variance in West Alex.

3 hr.  1.5 minute mark       Bob – anyone in Preble County is welcome to come in and talk to us.

3 hr.  3 minute mark       Chris Day – send them a letter.

Bob Stonecash tells Kim to inform them that we stand by what we said the other day.

3 hr.  4.5  minute mark       Kim – hate to send grant money back to state..

3 hr.  5 minute mark       Kim – involves $40,000

3 hr.  6 minute mark       Letter noted and signed.

3 hr. 6.5 minute mark on cd  

18.41 minutes – 4.27 MB

File 9

ECONOMIC DEVELOPMENT DIRECTOR ISSUE

3 hr.  6.5 minute mark       Bob – talk about the economic development director's job description. Do you guys have any changes that you want to make and do we want to put a percent of time on this sheet. Does it matter?

Chris – Percent of time?

Bob – that they spend on each duty.

3 hr.  6.5 minute mark      Bob – Who ever that is isn't going to pay any attention to that anyway.  FOR REFERENCE ON THIS ISSUE SEE THE MAY 17, 2010 MEETING OR LISTEN TO File 12.

3 hr.  8 minute mark      Bob – the "Foundation" did appoint Mike Snell to the interview committee

Discussion on issue.

3 hr.  10 minute mark      Discussion on what websites to be used for advertising.

3 hr.  11 minute mark      Bob – instructs Connie to take percentages off.

3 hr.  11.75  minute mark      Bob – "I am sorry; I think the end result is our recommendation. We are going to pay for this. The Foundation doesn't have a lot credibility to talk to who we want to hire. I think it will all come down to a mutual agreement probably once we find the right person.

Chris Day – I think it has got to be a mutual agreement because to do this and do everything we need we don't have all the resources.

Bob – right

Chris – We don't have the financial resources and we don't have the ahh marketing resources that we in house. Ahh I think we need to hammer a few of these details out with the Chamber. Sit down and hammer those out before we actually start the process of.

Bob – the board needs to be formed, supposedly it is not officially formed. But then it just isn't, bylaws have to be and by the way Dave Daily is looking over by-laws inaudible there are quite a few questions. Have you read them?

Dave Wesler – negative

Bob –  I haven’t either, we need to read them so we get some… can you hear what I am saying?

Connie – not very well but I am listening.

Bob – Ah Dave Daily is going, has already looked over the by-laws and found lots of questions. Chris is going to also work with him and I think they are going to recommend a committee be formed to write the by-laws rather than just take Troy's by-laws and here they are. I think most of us at that meeting the other night were all guilty that nobody had read the by-laws and they were wanting to approve them. So we need to have a lot of input on that.

Chris – Well before we and I your right Bob. The by-laws need to be in place, the Board needs to be filled and some of these things need to be hammered out before we move forward with hiring somebody. Ahh so that everybody is on the same page ahh.

Bob – But that won't prevent us from going ahead and seeking applications. We can go ahead and advertise for applications because we are into what is it June 7?

Connie – yes

Bob – So that is 6 weeks 7 weeks to get in there applications which has nothing to do with this. You agree or disagree?

Chris – Yeah I a

Bob – laughing we can't wait until the last minute to begin our search.

Chris – I ok whatever I mean

Bob – Well it is going to take her, we need to get ready right?

Connie – yes

Chris – I just think you are probably going to get a lot of applications. A lot of good applications so I would make it a relatively short time frame that it is open. Cause people that are out there, the good people that are out there looking for a job know where to look. They're going to respond back quickly. I mean if you open this up for a thirty day period you're going to get a stack of stuff in there. When we went out for Administrator, how many applicants did we have?

Bob – Well I am ok with that, I was just using the end of July because that is what had talked about earlier.  (What meeting would that be?)    We are all on vacation in July so

Chris – plus

Bob – make it July 15, that won't work yeah that is a month.

Chris – If we have it done, there again we're spending money.

Bob – you bet, spend it to make it..???spark plugs??  So Miss Crowell, you ok with that?

Connie – yes

Bob – Ok, what else do we have to talk about today it is early yet

3 hr.  17 minute mark      whispering, chuckling and yawning

Bob – I got to find my sheet on those by-laws

Chris – these

Dave – I don't know that I have seen them yet.

Chris – Preble County Development Partnership by-laws.

Bob – You got em?

Chris – Right here.

Bob – Dave would you like a copy?

Dave – well let me see if I got that somewhere

Bob – I don't think I

Dave – when did you guys get them?

Bob – They were on the Internet. give me that

Chris – I'll never see that again.

Bob – We're going to make copies right now

Chris – 10 pages

AUDIO GOES DEAD AT 3 HOUR 18.3 MINUTE MARK. NO MOVE TO ADJOURN.

3 hr. 18.3 minute mark on cd  

11.54 minutes – 2.72 MB