This meeting is notable for the 4% pay raise granted by the commission with some restrictions. Some county employees had not received a raise since 2011.

The one issue that I feel could use further explanation is the granting of a used patrol vehicle to the Village of Gratis. This would be the third vehicle since 2011 if the report on the audio is accurate and that sounds like too many vehicles for one small village without the commission knowing what happened to the other two.

Preble County Commissioners

September 3, 2014

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE AUGUST 25, 2014 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR ON AUGUST 29, 2014 & SIGNED BY THE ASSISTANT COUNTY ADMINISTRATOR PER RES #385-14-166

2.30 minutes – 588 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #466-14-166

RE: CERTIFYING WASTE DISPOSAL ASSESSMENTS TO THE PREBLE CO. AUDITOR

B. NOTE RECEIPT OF (2) COURT ENTRIES FROM JUVENILE CT. TO THE COUNTY AUDITOR

RE: COURT ORDERS FOR PAYMENT – TASC & FELONY SUBSIDY

C. CONSIDER APPROVAL OF RES. #468-14-166

RE: MORAL OBLIGATION – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #469-14-166

RE: AUTH. PAYMENT – JUVENILE CT. COMPUTERIZATION ($20,748.00; $6,916.00); CHILDREN SVS. ($6,450.00); HELP ME GROW ($1,859.26); LANDFILL ($1,953.43)

E. CONSIDER APPROVAL OF RES. #470-14-166

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

F. NOTE RECEIPT OF A PAID NOTE

RE: GATES JOINT DITCH ($17,214.24)

G. CONSIDER APPROVAL OF RES. #476-14-166

RE: SUPPLE. APPROPRIATION – LANDFILL ($23,633.75)

CORRESPONDENCE & REPORTS

A. CONSIDER APPROVAL OF RES. #467-14-166

RE: PROCLAIMING THE MONTH OF SEPTEMBER AS NATIONAL ALCOHOL & DRUG ADDICTION RECOVERY MONTH IN PREBLE CO.

B. NOTE RECEIPT OF (2) LETTERS FROM THE SHERIFF

RE: CONTRACTED PAY RATE ADJUSTMENTS FOR BRAD MOORE 10 years $22.15  per hour & DONNA TERRY 21 years $18.70  per hour – SHERIFF

C. NOTE RECEIPT OF A LETTER FROM MICHAEL HARRIS, OHIO EPA

RE: ALTERATION NO. 6, LEACHATE CONTINGENCY PLAN, N.O.D. – LANDFILL

D. NOTE RECEIPT OF A LETTER SENT TO MICHAEL HARRIS, OHIO EPA FROM THE SANITARY ENGINEER

RE: RESPONSE TO N.O.D. FOR ALTERATION NO. 6 TO PERMIT NO. 05-14417

E. NOTE RECEIPT OF A LETTER FROM MICHAEL HARRIS, OHIO EPA

RE: N.O.V. – 2013 ANNUAL OPERATIONAL REPORT & OPERATING RECORD INDEX – LANDFILL

F. NOTE RECEIPT OF A LETTER SENT TO JILL OBERDING, OHIO EPA FROM THE SANITARY ENGINEER

RE: N.O.V. CONCERNING 2013 ANNUAL OPERATING REPORT & OPERATING RECORD INDEX – LANDFILL

G. NOTE RECEIPT OF A REPORT FROM THE PROS. ATTY.

RE: ANNUAL REPORT – PROS. ATTY.

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT #1 TO THE OHIO TRUST FUND SUPPORT SVS. AGREEMENT W/ TASC – EXTEND 1 YR. – $14,250.00 – OHIO CHILDRENS TRUST

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT #1 TO THE CHILD PLACEMENT & RELATED SVS. AGREEMENT W/AGAPE FOR YOUTH AGREEMENT – INCREASE BY $25,000.00 – CHILD. SVS.

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT #3 TO THE CHILD PLACEMENT & RELATED SVS. AGREEMENT W/ADOLESCENT OASIS AGREEMENT – INCREASE BY $20,000.00 – CHILD. SVS.

D. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: CONSULTING SVS. AGREEMENT W/ LOCAL GOVERNMENT SOLUTIONS – $4,500.00 – REA

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #471-14-166 – DAWNA SIMPSON – JUV. CT. Cost not to exceed $105.80

B. RES. #472-14-166 – KRISTIN BALLOU – JFS Cost not to exceed $170

C. RES. #473-14-166 – BECKY SORRELL – JFS Cost not to exceed $420

D. RES. #474-14-166 – KRISTIN BALLOU – JFS Cost not to exceed $170

E. RES. #475-14-166 – KRISTIN BALLOU – JFS Cost not to exceed $120

F. RES. #477-14-166 – MICHAEL SIMPSON – SHERIFF F.O.J. NO COST TO THE COUNTY

G. RES. #478-14-166 – MICHAEL SPITLER – SHERIFF F.O.J. NO COST TO THE COUNTY

15.5 minute mark on cd  

It’s also possible that men will selling here order cialis be temporarily unable to urinate.

13.01 minutes – 2.98 MB

File 3

David mentions "State of the State" Chamber event.

Denise mentions Suicide Prevention glow walk on Saturday.

18.5 Minute mark   RECESS

19 minute mark on cd  

3.31 minutes – 825 KB

File 4

PUBLIC HEARING – ZONING CASE #1372 – RANDALL BITNER/CONNIE & EUGENE LANTHROP

27 minute mark on cd  

8 minutes – 1.83 MB

File 5

Connie – We received a letter from the Sheriff. Gratis would like a used patrol car. Village has previously received a 2001 Crown Vic in 2011 and a 2003 Crown Vic in 2012.  Resolution 479 approved 3 – 0.

30 Minute mark    Box gutters on roof of Courthouse need work – Cost – $16,284.  Connie estimates it was last done in 2000. Approved.

Other resolutions….

36.5 Minute mark    Connie going to Columbus Friday – rates for health insurance in 2015.

37 Minute mark    Purchasing manual discussion.

40 Minute mark    Annual Soil & Water on Thursday (September 4) at Hueston Woods.

41 Minute mark    Letter from a Mr. Belts sp? on concentrated animal feeding – scheduled in on September 24 at 9:30 to discuss it.

Discussion on topic.

45 minute mark on cd  

18 minutes – 4.11 MB

File 6

Innovation Grant Fund approved.  Connie explains. L.R Kimbal sp? – $29,702 money to be used for study on Dispatch merger. Approval to conduct study.  

47.75 Minute mark    Commissioner Robertson mentions reaching out to the townships and communities to explain how this would work.

49.25 Minute mark    EXECUTIVE SESSION FOR COMPENSATION & EMPLOYMENT OF A COUNTY EMPLOYEE

Exit – No action taken.

Connie will post for internal job posting and draft a letter to the other elected officials about the FY 14 Wage adjustments – General Fund and departments under the Preble County Commission. A 4% wage adjustment retroactive to January 1, 2014. Letter read into the record – listen to the audio.

RECESS FOR CONNIE TO CALL ELECTED OFFICIALS

55 minute mark on cd  

10 minutes – 2.29 MB

File 7

Chris Washington – I just don't understand how you guys can read minds.

Chris Day – Read minds?

Chris Washington – Or maybe you are wiretapping the office.

Chris Day – Why?

Chris Washington – I am serious, ten minutes before Connie called we were just having a discussion you know because there was mentioned back at budget time that

Commissioner Robertson – That we were going to do this mid-year.

Chris Washington – And mid-year I talked to Connie about it and she said "well you know it really hasn't been discussed by the Board." So thank you very much.

Discussion on topic of pay raises and certain paragraphs. Those receiving the adjustment will be those that have not had adjustments since 2011. Those who have received increase but less than 4% will receive the difference.   

Connie reports that three more will be coming in at 10:30.

Discussion on different subjects.  

1 hr.  5.25 Minute mark   Connie reports that the Sheriff & Kyle will be coming in about 10:45.

Connie still has three people to talk to.

Dennis Stapleton not running again in Delaware County.

1 hr. 8.25 minute mark on cd  

13.15 minutes – 3.03 MB

File 8

Officials coming into room.

Mindy Robbins, Jeannie Dudas Creech and Judge Dues in room and advised of pay raise. Letter is read again.  

1 hr.  12.5 Minute mark   Kyle Cross now in room with the Sheriff on his way. Kyle explains how he will handle it due to his current budget.

Discussion on cost of road salt.

1 hr.  16 Minute mark   Sheriff now in room.

1 hr.  21.5 minute mark on cd  

13.17 minutes – 3.04 MB

File 9

Mention of egg farm and short discussion.

1 hr.  23.5 Minute mark   More officials in the room.

Marty Votel and Coroner only officials not yet in. Denise exits to tell Marty.

Discussion on Policy Manual while she is gone. Expected to be done in October.

Chris asks about the Honeywell contract. Honeywell expects to have the Sheriff's project done before winter.

1 hr.  30.75 Minute mark   Connie has copies of the personnel and procedure manual. Discussion on topic.

ADJOURN

1 hr. 38.75 minute mark on cd  

17.19 minutes – 3.96 MB