Preble County Commissioners

August 27, 2012

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE AUGUST 22nd REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

End 3.3 minute mark on CD – 823 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #525-12-157

RE: AUTH. PAYMENT – SHERIFF ($2,458.17); PROS. ATTY. ($600.00); RECORDER ($349.95); COMMISSION ($148.80)

B. CONSIDER APPROVAL OF RES. #526-12-157

RE: SUPPLE. APPROP. – JOB & FAMILY SERVICES ($92,000.00)

C. CONSIDER APPROVAL OF RES. #529-12-157

RE: MORAL OBLIGATION – JUVENILE COURT

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE PROSECUTING ATTORNEY

RE: REQUEST FOR INFORMATION FOR 2011 COUNTY AUDIT  6.75 Minute mark     Commissioner Day asks if there is any pending litigation. Connie says it is in the letter.

B. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT FOR JULY – SHERIFF

July:

102 male admissions

25 female

Average daily count 72 – highest this year.

7024 meals served also the highest this year.

C. NOTE RECEIPT OF A LETTER FROM COMMON PLEAS COURT

RE: WAGE RATE INCREASE – SHEILA WILLIFORD – ADULT PROBATION & COMMUNITY CORRECTIONS Listen to audio

D. NOTE RECEIPT OF & CONSIDER APPROVAL OF AN INTERNAL JOB POSTING

RE: ASSISTANT SANITARY FACILITIES MANAGER

BID RECOMMENDATIONS & AWARDS

A. NOTE RECEIPT OF A BID RECOMMENDATION AND FURTHER CONSIDER AWARDING THE BID AS RECOMMENDED BY KRAMER & ASSOCIATES

RE: WEST ALEXANDRIA – MAIN STREET & THIRD STREET, PH. 4 IMPROVEMENTS PROJECT – FY11 CDBG

13.5 minute mark on cd  

10 minutes – 2.28 MB

File 3

MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE

Sales tax – $36,684 over the estimate.

LGF $26,024.70 vs. last year at over $44,000.

18 Minute mark     September of 2011 had a three year audit that came through and the county received a windfall of over $540,000.

View Mindy's report below:

 

 

20 minute mark on cd  

6.5 minutes – 1.5 MB

File 4

Rick Kraft addresses the Commission. Asks about progress of demolition grant.

Connie explains the process to date and plans.

You will* Have more energy* Have the chance of ending up with the right results since you will choose the mode of payment you cialis no prescription wish.
Mr. Kraft would like to see lots of bidders.

Extended discussion on the issue.

36.5 minute mark on cd  

16.33 minutes – 3.78 MB

File 5

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #1 TO HARRISON TWP. – HOLLYWOOD AREA STREET IMPROVEMENTS AGREEMENT W/ WAGNER PAVING INC. – DECREASE $936.00 – FY11 CDBG

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SOFTWARE LICENSE RENEWAL & PURCHASE AGREEMENT W/ LOGMEIN, INC. – $725.00 – SHERIFF

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES – $466.31 – JUVENILE COURT

TRAVEL

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #527-12-157 – TERRY PENDERGRAFT – VET. SVS. Cost not to exceed $491

B. RES. #528-12-157 – MICHELLE SHAFER & HEATHER MORTON – JUV. CT. Cost not to exceed $640

40.3 Minute mark   Commissioner Day – Connie do you have any additional items.

EXEUTIVE SESSION TO DISCUSS THE POSSIBLE EMPLOYMENT OF A PUBLIC EMPLOYEE

Chris Day asks Connie to prepare her recommendation for Wednesday.

41.75 Minute mark   Connie asks if David saw the letter on his desk.

Commissioners Ball discussion.

46.6 minute mark on cd  

10.12 minutes – 2.33 MB

File 6

Connie – Next we received a letter from I believe it is Marshall Hiles.. Gary Hiles. Regarding the proposed athletic complex and lack of space in the community schools building…

Discussion on issue. Mentions county property by the Fort.

Commissioners appear to be reading the letter.

More discussion on issue – city issue.

56.6 minute mark on cd  

10 minutes – 229 MB

File 7

Connie – received correspondence from the Board of Elections….. business hours for board of elections…. times to remain open for voting.

Discussion on voting times issue.

1 hr. Minute mark   Discussion on Scholarship previously mentioned by Tish Plaugher and how to handle the issue financially.

1 hr.  3.75 Minute mark   Commissioner Stonecash – ..why is she in the business of giving scholarships? Why should the Solid Waste District be in that position? Just a question.

Business checks were cut in March or April of this year.

1 hr.  4.25 Minute mark   Commissioner Day – I don't know that we need to be in the business at the landfill of doing matching funds for a scholarship.

Connie – No.

1 hr.  5.75 Minute mark   Decision to have checks returned.

1 hr. 8.25 minute mark on cd  

11.41 minutes – 2.67 MB

File 8

Commissioner Day – Anything else Connie?

Connie – You toured the barn at the recycling house…. Checking with the Historical Society. Commissioner Wesler was to contact the Historical Society.

1 hr.  8.75 Minute mark   Connie – I will be purchasing… informational rack that will be placed out in the lobby for people to come in and pick up brochures of events in Preble County. That all CVBs can bring their documents into our office and then we can maintain that rack of information for the public…

Commissioner Day asks about a policy on what can be included. Recommends contacting other counties.

Discussion on issue.

1 hr. 14 Minute mark   Chris Day contacted by ODOT, they are looking to do something with the Rest area on I-70. Visitors/Welcome Center.

ADJOURN

1 hr. 20.1 minute mark on cd  

11.54 minutes – 2.72 MB